Arkansas Advocates for Children and Families is seeking a part-time Administrative Assistant in the Little Rock office. The ideal candidate will work 15 hours a week: three days a week including Fridays. Requires general office skills and proficiency in Microsoft Office programs and database programs.

Candidate is required to have 5-plus years of related experience. Salary is based on experience ($11-$14/hr). Full job description follows:

Part-time Administrative Assistant (15 hours a week)

Supervisor:  Administrative & Finance Director

Qualifications:  5 years related job experience.

Special Skills Required:

• Excellent computer skills including Microsoft Word, Excel, and Outlook software
• Excellent data entry skills
• Ability to handle multi-line telephone system
• Organized and detail oriented
• Ability to multi-task
• Ability to take initiative to ask for projects and assist with tasks
• Must have professional manner in answering phones and greeting guests
• Committed to improving the lives of children and families in need

Job Summary:  Provide administrative assistance to the AACF office and enter contact and donor information into AACF’s database.

Job Responsibilities:

• Answer multi-line phone in a professional manner and ensure phones are answered during office hours
• Answer calls from families looking for assistance and provide names and phone numbers of organizations who may be able to help them
• Welcome visitors and guests in professional manner
• Prepare for in-office meetings, i.e. make coffee, tea, ice, water and maintain conference room
• Maintain clean and organized work areas within the office including front office and desk, processing room, kitchen, and conference room on a daily basis.
• Maintain office equipment (e.g., phone, fax, copier) and call vendor when necessary for service
• Process mail daily, both incoming and outgoing
• General filing
• Process office mailings
• Process outgoing checks after signed
• Process incoming donations in database and generate deposit reports and acknowledgement letters
• Process donor and attendee credit cards
• Enter contact and donor information into database, and generate reports as requested
• Investigate returned or bad contact information and enter correct information into database
• Work with Administrative & Finance Director to de-dupe and clean-up database on a regular basis
• Enter contact information of attendees from outreach events into database provided by the Outreach Director
• Assist Development Director with projects such as annual solicitations as assigned by the Administrative & Finance Director
• Assist Development Director with sending tickets for special events such as Soup Sunday and Annual Luncheon
• Assist Administrative & Finance Director with Board duties
• Assist Administrative & Finance Director and other staff members with organizing and planning special events, workshops, and meetings
• Assist all staff as needed with general administrative duties (e.g., preparing for meetings, making copies, processing mailings, entering contact information into database)
• Other duties as assigned by Executive Director, Deputy Director, or Administrative & Finance Director

Send cover letter, resume, and references to jvazquez@aradvocates.org.

AACF is an equal opportunity employer.